Minutes of Annual General Meeting
held at 11.00 am on 15 August 2015 outside the Tennis Court
PRESENT: Pete Chappelow (Chair), Phil and Sue Anderson, Sandy Chappelow, Susan and Jan Carter, Carol and Ken Duffey, Peter Freeman, Narelle Hall, Tony Hann
APOLOGIES: Janice Guy, Fran Long, Karen Thorpe
CONFIRMATION OF PREVIOUS MINUTES
Minutes of the Annual General Meeting held on 12 July 2014 were confirmed as an accurate record and adopted
Moved Susan Carter Seconded Ken Duffey CARRIED
REPORTS
President’s report – The late Trish Peters was recognised as a foundation member and a very efficient and dedicated Treasurer. Sandy Chappelow was thanked for picking up the Treasurer’s role mid-year. Peter commented that 2015-15 had been a year of consolidation: the bank balance had slowly grown, and some improvements made to the court area (guttering on roof and leaf guard around court). The Club had maintained membership figures. It is currently 33.
Moved Peter Chappelow Seconded Ken Duffey CARRIED
Financial report - The Acting Treasurer, Sandy Chappelow, offered the following report: We opened the financial year with funds totalling $1816.89, income totals $2591.00, expenditure $11637.22 plus petty cash expenditure $183.30 giving a closing balance of $11653.92 – a profit of $1136.22.
The Auditor’s report (from Louise Harvey) has been received.
Motion that the report be accepted and sent to Fair Trading
Moved Carol Duffey Seconded Tony Hann CARRIED
Louise Harvey was nominated as our Auditor for 2015-2016 and an increase in the gratuity to $75 was suggested.
Moved Peter Chappelow Seconded Peter Freeman CARRIED
ELECTION OF OFFICERS – The President vacated the chair in favour of Peter Freeman.
Officers elected unopposed for 2015-2016 were:
President – Peter Chappelow (nominated by Ken Duffey, Tony Hann)
Vice-president – Ken Duffey (nominated by Susan Carter, Sandy Chappelow)
Secretary – Susan Carter (nominated by Peter Freeman, Jan Carter)
Treasurer – (Sue Anderson (nominated by Susan Carter, Narelle Hall)
Committee member – Sandy Chappelow (nominated by Susan Carter, Peter Freeman)
Committee member – Carol Duffey (nominated by Narelle Hall, Jan Carter)
Committee member – Peter Freeman (nominated by Jan Carter, Sandy Chappelow)
Motion that the Public Officer be Sandy Chapplow
Moved Susan Carter Seconded Carol Duffey CARRIED
Motion that the Membership officer be Sandy Chappelow
Moved Peter Chappellow Seconded Ken Duffey CARRIED
Peter Chappelow thanked retiring committee member, Narelle Hall, for her service and Tony Hann proposed a vote of thanks to the whole committee seconded Jan Carter.
The wording of the plaque for Trish Peters was agreed In Memoriam, Trish Peters, Founding and Life Member, 10/9/47 – 6/6/15.
It was agreed that the last Monday of the month from October to March be a $2 social tennis and a bring and share dinner starting at 6 pm.
The AGM was declared closed at 11.45 am.
Submitted: Susan Carter
Approved as a true record
.....................................................................................Chair .................................................... Date
